Cancellation and refund policy
1. Cancellations prior to March 3rd 2023 will receive a full refund less a $25 administration fee.
2. Cancellations to any and all registrations made on or after March 3rd, 2023 will receive a 50% refund providing written cancellation is received a minimum of one full week prior to the session being cancelled.
3. Days missed for any reason will not be refunded. If a camper is absent due to illness for an entire session a 50% refund will be granted on the submission of a Doctor’s note.
4. Refunds will be available if the Government does not allow day camps to open OR shuts camps down mid-season due to Covid-19. We understand that the trajectory of Covid-19 provides a lot of uncertainty for parents in making decisions about the future, including their plans for camp in Spring 2023. Assuming that we are allowed to open and operate in Spring 2023, our above refund policy will remain in effect with NO EXCEPTIONS.
5. If there is a positive case of Covid-19 in your child’s Cohort (group up to 15 as of current Ministry of Health Guidelines and may change prior to the summer), which results in your child not attending camp and must self-isolate for 14 days as per public health guidelines, you will receive a refund for the days missed.
ADMINISTRATIVE POLICY
All Campers MUST be registered by March 3rd 2023. NO EXCEPTIONS WILL BE MADE. Due to our commitment to safety, our staff to child ratio must always be in effect and therefore we will not be able to guarantee spots.
EXTENDED CARE POLICY Kadimah JCamp offers extended care supervision for campers Monday - Friday at a cost of $10/family for morning care and $10/family for afternoon care. NOTE: ***THERE IS NO AFTER CARE ON FRIDAY’S, PICK UP IS NO LATER THAN 4PM*** Morning care BEGINS at 8am and after care BEGINS immediately at 4pm and ENDS at 5:30pm. An additional charge of $1 per minute after 5:30pm will be levied for late pickups. PAYMENT is due at the time of drop off and pick up.
CONDITIONS OF ENROLMENT FOR March Break 2023
1. Kadimah JCamp 2023 full season begins on March 13th, 2023 and ends on Friday, March 17th,2023.
2. An application and camper information form must be completed and submitted for each child, prior to the commencement of session(s) of enrollment.
3. Applications WILL NOT be processed unless accompanied by a non-refundable $100 deposit, per child and a signed application form. All deposit payments MUST be dated the day of registration.
4. Payment can be made by VISA/ MasterCard & Debit. Campers WILL NOT be admitted to camp until the application and camper information forms are completed and the balance paid in full.
5. Cheque(s) that are returned with Non Sufficient Funds are subject to a $25 service charge per cheque; cash or a certified cheque will be required within 10 days of notice or the camper’s registration will be cancelled.
6. Kadimah JCamp reserves the right to terminate the stay of any camper if, in the opinion of the Camp Director, it is in the best interest of the child or the camp. In such an event, it is understood that a proportionate (pro-rated) refund will be made.
7. The JCC/ Kadimah JCamp cannot be held responsible for the loss, damage or theft of any of the camper’s belongings brought to camp. All personal belongings (including electronic games, cellphones etc.) must be left at home.
8. The JCC/Kadimah JCamp cannot be held responsible for any and all claims for otherwise sustained by the above named child arising from participation in any camp activities.
9. Parents agree to provide their child(ren) with a daily dairy lunch, 2 drinks, snacks, or more, winter hat, gloves, boots and coat and all prescription medications (including epi-pens) where necessary, as well as all relevant supplies that pertain to such medications (i.e. carrying pouch etc.) Please note: all children carrying epi-pens will need to provide the Camp Director with a second epi-pen to be kept in the camp office for emergency use only.
10. Parents agree to allow their child(ren) to participate in all camp activities, camp overnights (where applicable) and in any supervised activities not on camp property.
11. Withdrawal from any aspect of camp may be accommodated upon written request.
12. Parents agree to give the JCC and Kadimah JCamp officials the authority to act on their behalf in case of emergency .
13. Please follow current Ontario regulations surrounding Covid-19 vaccinations and protocol.
Safe Camp Policy
As always, Kadimah JCamp will have zero tolerance for aggressive behaviour of any kind whether that be engaging in any physical and/or verbal action that has intent to harm or has caused harm to another individual. In the event of not complying with any of the above: The family will be contacted to discuss the incident and the expected change in behaviour that needs to be taken immediately. That being said, if the Director Team feels that either the parent/guardian(s) or camper’s behaviour compromise the health and/or safety of campers and staff, given the potential very sensitive nature of this upcoming particular season and the essential need for compliance and social distancing, the consequences could range from the immediate pick up of your child from camp up to and including full and immediate dismissal from Camp, at the sole discretion of the Directors. The goal is to ensure that every camper feels safe and secure and that every effort is made to comply with the Government’s strict Covid-19 guidelines. Our combined health and safety, as well as the Camp’s ability to stay open depends on it! While we indeavour to provide everyone with a fun and positive camp experience this winter, we must keep the safety of all our campers and staff first and for most.
If you, your child(ren), or another family member becomes ill or suffers some other loss due to infection of the Corona Virus (COVID-19) that may have been caused from being at Camp or from being exposed by someone else who was at Kadimah JCamp. In consideration of the services of Kadimah JCamp, I, the parent/guardian listed in this application for enrollment, acknowledge and agree as follows:
Activities: The activities of Kadimah JCamp include, but are not limited to, a variety of traditional sports, games, activities, crafts and events that may make it impossible to consistently implement social distancing of at least 2 metres (6 feet) that may be recommended by any known government authorities. Although Kadimah JCamp will make every effort to implement the guidelines in place by local government authorities and public health, Camp is a place where campers, counsellors, and staff are often in contact and near each other every day. This includes, but is not limited to eating at the table together at lunch and snacks, fine arts, visual arts, arts & crafts, playing sports, some examples include but are not limited to baseball, and soccer.
Risks
Kadimah JCamp will be taking more health and safety precautions this winter. Prior to the start of camp, the parent/guardian will have to attest to their child(ren)’s good health and that neither the child(ren) nor any member of their immediate household has traveled outside of Ontario within 14 days of the start of the child(ren)’s camp session, that they are not exhibiting symptoms of Covid-19 and that they have not been in contact with anyone who has tested positive for Covid-19. Other precautions during camp include: encouraging and enforcing more hand washing, more use of hand sanitizers, regular sanitizing of equipment, reduced sharing of arts supplies and toys, more wiping down and disinfecting of doorknobs, washrooms, tables and high use areas with antibacterial wipes and/ or spray, etc. Any child or staff that does not feel well for any reason should not attend camp and remain at home and the camp should be notified. Kadimah JCamp should be notified if any camper or staff is exhibiting symptoms of the Coronavirus (Covid-19) and/or tests positive for same. In such a circumstance, Kadimah JCamp will notify local public health authorities for further guidance and instructions. Even taking these and other extra precautions, campers and staff will still be exposed to the risk of contracting the Coronavirus (Covid-19) or possibly some other illness. Kadimah JCamp will remove activities that are not permitted under the public health guidelines (To Be Determined). The remaining activities though (sports, crafts and other arts, science, outdoor activities) which are an integral part of the Kadimah JCamp experience still carry risks and/or the potential for spreading of the Coronavirus (Covid-19). If eliminated, campers would be deprived of the opportunity for the growth and development which Kadimah JCamp and its campers and families expect.
Acknowledgement and Assumption of Risks: I, the Parent/Guardian listed in this application for enrolment, have read and understand the Kadimah JCamp activities and risk of exposure to the Coronavirus (Covid-19).
Although we are taking the necessary precautions at Kadimah JCamp, the risk of spreading Covid-19 still exists given that both campers and staff are in contact with other people outside of camp. I acknowledge and accept the risks that my child and/or members of my family in close contact (within 2 meters for more than 15 minutes) may be at risk of getting Coronavirus (Covid-19) with my child being enrolled at Kadimah JCamp.
AGREEMENTS OF RELEASE AND INDEMNITY: I, THE PARENT(S)/GUARDIAN(S) LISTED IN THIS APPLICATION FOR ENROLMENT, FOR MYSELF AND ON BEHALF OF MY CHILD(REN), HAVE READ AND UNDERSTAND THE POLICIES SET IN PLACE BY KADIMAH JCAMP AND AGREE TO RELEASE AND FOREVER DISCHARGE (AGREEING TO MAKE NO CLAIM, AND NOT TO SUE) AND INDEMNIFY AND HOLD HARMLESS KADIMAH JCAMP, AND THEIR RESPECTIVE OWNERS, HAMILTON JEWISH FEDERATION, BOARD MEMBERS, DIRECTORS, OFFICERS, EMPLOYEES, CONTRACTORS, AGENTS, REPRESENTATIVES, SUB-CONTRACTORS AND VOLUNTEERS (INDIVIDUALLY AND COLLECTIVELY REFERRED TO AS ‘RELEASED PARTIES’) WITH RESPECT TO ANY AND ALL CLAIMS RELATED TO CONTRACTING THE CORONAVIRUS (COVID-19) OR ANY OTHER ILLNESS AND/OR INJURY AND ANY LOSS, BODILY INJURY, OR DAMAGES ASSOCIATED FROM IT WHICH I, ANY FAMILY MEMBER, OR MY CHILD(REN) MAY SUFFER, ARISING OUT OF OR IN ANY WAY RELATED TO THEM BEING ENROLLED IN KADIMAH JCAMP, AND ON OR OFF THE KADIMAH JCAMP PREMISES. THESE AGREEMENTS OF RELEASE AND INDEMNITY INCLUDE CLAIMS CAUSED OR CLAIMED TO BE CAUSED IN WHOLE OR IN PART BY THE NEGLIGENCE OF A RELEASED PARTY. I UNDERSTAND THAT IN SIGNING THIS AGREEMENT I, FOR MYSELF AND FOR MY CHILD(REN) SURRENDER THE RIGHT TO MAKE A CLAIM OR FILE A LAWSUIT AGAINST A RELEASED PARTY, FOR PERSONAL INJURY AND EVEN DEATH.
